Aviation Scheduler Assistant, Associate

Requisition ID # 163817 

Job Category: Administrative / Clerical 

Job Level: Individual Contributor

Business Unit: Engineering, Planning & Strategy

Work Type: Hybrid

Job Location: Vacaville

Department Overview

The Aviation Services department resides within the Enterprise Service Delivery organization.  Aviation Services provides a full range of services; fixed wing, helicopter and UAS (drone), needed for PG&E organizations to meet Company objectives safely and efficiently.

Position Summary

Manages airplane, helicopter and UAV flight schedule for all PG&E aviation operations, including scheduling flights using an electronic platform; revising and canceling flights; working with external vendors according to weather, customer, coworker requests, government regulations. Advises appropriate personnel of potential delays or cancellations. Verifies work completed, and manages contract invoices and accounting. Participates in department safety management and emergency response. Provides clerical and administrative support to department leader, including data management and reporting.

This position is onsite 80-100% of the time working from the Vacaville Nut Tree Airport Admin Building

PG&E is providing the hourly rate range that the company in good faith believes it might pay for this position at the time of the job posting. This compensation range is specific to the locality of the job. The actual hourly rate paid to an individual will be based on multiple factors, including, but not limited to, specific skills, education, licenses or certifications, experience, market value, geographic location, and internal equity. Although we estimate the successful candidate hired into this role will be placed between the entry point and the middle of the range, the decision will be made on a case-by-case basis related to these factors.​ This job is also eligible to participate in PG&E’s discretionary incentive compensation programs. 

The hourly rate for this position ranges from $27.50 to $41.50

Job Responsibilities

• Documents and reports the revision and/or cancellation of airplane, helicopter, or UAV flights.
• Provides administrative support to aviation services management including answering phones, handling written and oral correspondence, ordering office supplies, coordinating, or tracking training, inputting and maintaining data/information into information systems and applications.
• Prepares invoices, purchase orders, and/or expense reports; prepares monthly chargeback financials; and maintains files, including federal regulatory requirements and pilot currency.
• Performs other duties and tasks as assigned by higher job level Aircraft Schedulers and/or aviation services management.

Qualifications

Minimum:

• High School or GED-General Educational Development-GED Diploma
• Job-related experience, 1 year

Desired:

• Bachelors Degree or equivalent experience
• General office experience, or related
• Administrative experience, or related