Contract Specialist

Requisition ID # 162246 

Job Category: Legal 

Job Level: Individual Contributor

Business Unit: Information Technology

Work Type: Hybrid

Job Location: Oakland

Department Summary

The Enterprise Protection Business Intelligence & Operations (EPBIO) team is part of IT’s Enterprise Protection Data & Analytics (EPD&A) organization that manages the business operations for Cyber Security, Corporate Security, Enterprise Data Management and Data Analytics & Insight departments.

The Corporate Security Department is part of the enterprise Security organization within PG&E. Our mission is to protect the people, assets and facilities of PG&E. The department includes regional physical security, security asset and technology management, security operations center, compliance, investigations, emergency response, training and awareness and executive protection teams. Given the criticality of the infrastructure and the facilities it is housed within, PG&E has several compliance obligations at both the federal and state level. We work together internally and in concert with lines of business and supporting partners to provide security based on identified risks.

Position Summary

The position of Contract Specialist, Career will drive the contract management process for the Corporate Security department with a primary focus on Unarmed and Armed Security guard operations.  This position will be responsible in processing purchase requisitions and invoice management for the Enterprise, which will include supporting Emergency Operation Center activations. This position will assist various leaders across the Company with statement of work documentation, contract negotiations & other documentation in accordance with procurement policies and standard practices. 

The position is a hybrid role and will work from your remote office and the Oakland General Office(OGO) as business needs require.

PG&E is providing the salary range that the company in good faith believes it might pay for this position at the time of the job posting. This compensation range is specific to the locality of the job. The actual salary paid to an individual will be based on multiple factors, including, but not limited to, specific skills, education, licenses or certifications, experience, market value, geographic location, and internal equity. Although we estimate the successful candidate hired into this role will be placed between the entry point and the middle of the range, the decision will be made on a case-by-case basis related to these factors.​ This job is also eligible to participate in PG&E’s discretionary incentive compensation programs.  

A reasonable salary range is:​

Bay Area Minimum:      $78,000

Bay Area Maximum:    $116,000

Responsibilities

Job duties may include but are not limited to:

Contract Administration:  Prepares Ariba shopping carts, contract change orders, CWAs and other procurement documents.  Ensures contract documents are in accordance with the Companies Supply Chain’s standards, policies and procedures.  Receives and review contract invoices and coordinate authorization for payment along with oversees the maintenance of internal files.  Audits the contractor spending internally and externally to assure accuracy.

Transmit and tracks contract documents to suppliers, sourcing, and/or PG&E management to ensure timely processing of documents.  Reviews Contractor’s monthly schedule of activities and verify progress along with ensuring monthly costs are accrued appropriately.

Billing Compliance:  Audits third party invoices to ensure billing amounts are consistent with negotiated terms and conditions of the contract.  Resolves contract related issues concerning invoicing.  Monitors invoice charges by line-item work tasks to ensure correct assignment. Monitors accruals and assist analysts in preparation of monthly reporting.  Works with various resources to ensure all parties adhere to contract requirements and specifications.

Other Efforts:  Assist requestors to work with the Third-Party Risk Management department to address any third party risk.  In certain cases, this position will work with the strategic sourcing and vendor(s) to establish contract terms, mitigate risk, and reduce cost.  Ensure the overall efficiency of the procurement process.

Supplier Diversity:  Conduct procurement efforts to ensure attainment of Company supplier diversity goals.  Promote opportunities and communicate goals and accomplishment with the team.

Qualifications

Minimum:

• Bachelors Degree in Business Administration or job-related discipline or equivalent experience
• Job-related experience, 2 years

 Knowledge, Skills, and Abilities:

• Detail oriented, analytical, good oral and written communication skills.
• Able to work independently and support others within the group to persuade, exchange ideas and foster cooperation
• Ability to work with different teams across disciplines and levels.

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