Contract Financials Coordinator (Hybrid/ Oakland)

Requisition ID # 161881 

Job Category: Legal 

Job Level: Individual Contributor

Business Unit: Engineering, Planning & Strategy

Work Type: Hybrid

Job Location: Oakland

Department Overview

The Contract Administration, Reporting & Governance team provides contract administration support for Gas Operations, Diablo Canyon Nuclear Power Plant and Customer facing programs, and Electric Operations. In addition to processing invoices, ensuring costs are booked accurately and paying our contractors in a timely manner, these teams also serve as liaisons with our Functional Areas, Suppliers, Sourcing and Finance organizations. The team provides support services guided by best practices and a relentless pursuit for improvement.

Position Summary

The CFC position is responsible for the contract administration and cost booking for Gas Operations support and construction contracts.  The Contract Coordinator will be responsible for ensuring contract cost are booked accurately, timely, and within contract terms and compliance; invoice validation, booking monthly accruals, and various ad-hoc reporting.

This position is hybrid, working from your remote office and your assigned work location based on business need. The assigned work location will be within the PG&E Service Territory.

This job is also eligible to participate in PG&E’s discretionary incentive compensation programs

PG&E is providing the salary range that the company in good faith believes it might pay for this position at the time of the job posting. This compensation range is specific to the locality of the job.  The actual salary paid to an individual will be based on multiple factors, including, but not limited to, specific skills, education, licenses or certifications, experience, market value, geographic location, and internal equity.  Although we estimate the successful candidate hired into this role will be placed towards the middle or entry point of the range, the decision will be made on a case-by-case basis related to these factors.

A reasonable salary range is:

Bay Area Minimum: $73,000.

Bay Area Maximum: $109,000.

&/OR

California Minimum: $69,000.

California Maximum: $104,000.

Job Responsibilities

•Prepares Purchase Requisition Request, Contract Change Orders, and other SAP documents.

•Manage contractor relationships to continually improve quality, service and cost.

•Receives and reviews contract invoices, coordinate authorization for payment, and oversees maintenance of contract tracking files.  Ensures contracting activities are in accordance with MSA and SOX regulations.

•Resolves contract-related issues concerning invoicing. Monitors invoice charges to ensure correct assignment. Monitors and post accruals and assist analyst in preparation of monthly and quarterly reporting.  Works with various LOB to ensure all parties adhere to contract requirements and specifications.

•Billing Compliance: Audits vendor invoices to ensure billing amounts are consistent with negotiated terms and conditions.

•Responsible for contract cost by ensuring cost are booked accurately, timely and with supporting documentation.  Working closely with LOB on approvals.

•Completes assignments of moderate scope and complexity, applying fundamental technical/professional concepts. Ad-hoc reporting, may participate on project teams.

•Oversees record management and contract tracking systems, including Excel, ARIBA, SAP, Analysis for Excel, Unifier

Qualifications

Minimum:

•High School or GED- General Educational Development- GED Diploma

•2 years experience in construction, accounting or administrative related field.

Desired:

•Bachelors Degree in Business Administration or equivalent experience

•3year experience in construction, accounting or administrative related field

•Experience in Excel,  Invoicing, SAP experience.