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Rental and Pool Administrator

San Ramon, CA, US, 94583

Requisition ID # 53308 

Job Category : Administrative / Clerical 

Job Level : Individual Contributor

Business Unit: Shared Services

Job Location : San Ramon

Department Overview

PG&E’s Transportation Services team is responsible for operating one of the top 20 largest commercial and top 3 largest utility fleets in the U.S. Management responsibilities cover all aspects of PG&E’s owned and rental vehicles & equipment fleet, from design to disposition. The team is comprised of multiple operating departments including Field Operations, Engineering, and Business Operations. Operating departments within Transportation Services are responsible for enterprise-wide management of over 13,500+ vehicles & equipment, regulatory and preventative maintenance compliance, expense & capital planning, budget and asset optimization, fuel procurement, and clean air and alternate fuel initiatives.


Position Summary

Coordinates, services, and supports all PG&E clients by providing them supplemental vehicle needs. Coordinates with rental vendors to acquire vehicle and/or construction equipment, components, and attachments. Analyzes and reviews utilization reports regarding rental and pool information. Provides support and assistance to Pool Coordinators.


Job Responsibilities

  • Arranges rental reservations for all PG&E clients regarding light/heavy duty vehicles and/or equipment
  • Reviews and processes all rental requests, forms, and documents to ensure quality, accuracy, and timeliness
  • Provides interpretation and assistance to all PG&E customers and clients regarding rental vehicles and equipment, including company rental and pool policies and vehicle/equipment safety, handling, and usage standards
  • Collaborates with rental vendors to acquire external ad hoc reports regarding vehicle needs, equipment, inventory, pricing, and other information
  • Coordinates with the Department of Transportation (DOT) and Regulatory Compliance to ensure safety compliance of all rental vehicles and equipment
  • Coordinates with vendors to acquire rental vehicle equipment, components, and attachments
  • Generates utilization reports to analyze rental and pool information
  • Provides support and assistance to Pool Coordinators




  • High School or GED-General Educational Development-GED Diploma
  • Job-related experience, 2 years



  • Associates Degree or equivalent experience
  • 3 years of job-related experience
  • 2 years of customer service experience
  • Knowledge of vendor selection and management theories, concepts, methods, best practices and techniques as needed to perform at job level
  • Knowledge of test and field equipment enough to set-up, use, and maintain as needed to perform at the job level
  • Competency in developing and delivering multi-mode communication that convey a clear understanding of the unique needs of different audiences
  • Competency in planning and prioritizing work to meet commitments aligned with organizational goals
  • Knowledge of Microsoft Office Products, including Excel, Word, and PowerPoint
  • Competency in building strong customer relationships and delivering customer-centric solutions
  • Ability to develop reports, models, and simulations as needed
  • Adaptable to changing business conditions and ambiguity

Our Mission

To safely and reliably deliver affordable and clean energy to our customers and communities every single day, while building the energy network of tomorrow.

Our Vision

With a sustainable energy future as our North Star, we will meet the challenge of climate change while providing affordable energy for all customers.

Our Culture

We put safety first.
We are accountable. We act with integrity, transparency and humility.
We are here to serve our customers.
We embrace change, innovation and continuous improvement.
We value diversity and inclusion. We speak up, listen up and follow up.
We succeed through collaboration and partnership. We are one team.

Pacific Gas and Electric Company (PG&E), a subsidiary of PG&E Corporation (NYSE:PCG), is one of the largest combined natural gas and electric companies in the United States. Based in San Francisco, our 24,000 employees deliver safe, reliable, affordable and clean energy to nearly 16 million people throughout our Northern and Central California service area, stretching from Eureka to Bakersfield and from the Pacific Ocean to the Sierra Nevada.

More About Our Company

Pacific Gas and Electric Company is an Affirmative Action and Equal Employment Opportunity employer that actively pursues and hires a diverse workforce. All qualified applicants will receive consideration for employment without regard to race, color, national origin, ancestry, sex, age, religion, physical or mental disability status, medical condition, protected veteran status, marital status, pregnancy, sexual orientation, gender, gender identity, gender expression, genetic information or any other factor that is not related to the job.

Employee Privacy Notice                                                                                                                                                                                                                                      The California Consumer Privacy Act (CCPA) goes into effect on January 1, 2020. CCPA grants new and far-reaching privacy rights to all California residents. The law also entitles  job applicants, employees and non-employee workers to be notified of what personal information PG&E collects and for what purpose. The Employee Privacy Notice can be accessed through the following link: Employee Privacy Notice

PG&E will consider qualified applicants with arrest and conviction records for employment in a manner consistent with all state and local laws.

Nearest Major Market: San Francisco
Nearest Secondary Market: Oakland