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Senior Contract Administrator

San Francisco, CA, US, 94105

Requisition ID # 26686 

Job Category : Legal 

Job Level : Individual Contributor

Business Unit: Customer Care

Job Location : San Francisco

Department Overview

The Security Department at PG&E is responsible for ensuring the Safety and Security of the enterprise. Security is a unified organization comprised of the Corporate Security, Cybersecurity, and Security Management Services (SMS) teams, which collaborate effectively to provide converged security services. The security function is led by PG&E’s Vice President and Chief Security Officer and is responsible for security and risk management across the organization. The Security Management Services (SMS) Business Intelligence team is responsible to manage a portfolio of approx. $70M, originates all contracts in Security, directly interfaces with major Security vendors for financial management, and provides monthly reporting to the senior team on the financial health of the Department.

 

Position Summary

The Contract Administrator, Senior role is responsible for executing contracts and related contract work for the entire Security Organization in accordance with PG&E’s procurement policies and standard practices. The Security Dept has several portfolios of out-sourced programs including Security Officers, Security Technology, Project Delivery, Staff Aug and Professional Services. This position will be representing PG&E with vendors and enforcing the terms and conditions of the MSA’s, leading weekly vendor financial meetings, and working with internal Business Analysts on financial forecasts. This position will interface with Sourcing and Business Finance and report any operational issues such as Contract Risks, financial non-compliance, and flags issues related to contract execution, proposal review, and invoicing management. This position will be a key player within the Contracts Management team and will interface with Project Managers, Procurement Specialists, and Contractors to ensure all parties adhere to contract terms and conditions.

 

Qualifications

Minimum

  • Bachelor’s degree in construction management, Supply Chain Management or Business Administration or relevant field or equivelant experience.
  • 4 years of contract negotiations and/or administration experience.

 

Desired:

  • Financial and/or operational background
  • SAP Experience
  • Prior contract management experience
  • Basic Microsoft office (Word, Excel, Power Point, Outlook)
  • Basic Management skills (phones, records management, use of office equipment etc.)
  • Understanding of Contracting terminology and legal aspects of Contracts.
  • Experience with SAP or equivalent Financial Tool
  • ARIBA/SAP purchasing software or equivalent is mandatory.
  • Strong time management skills
  • Strong verbal communication skills – able to present and communicate with Directors

 

Knowledge, Skills, and Abilities:

  • Meticulous and proficient in keeping track of work tasks – manage to completion.
  • Customer Service oriented and people skills
  • Analytical problem solving and decision-making abilities.
  • Proficient business and financial acumen to effectively keep track of Contract commitments against budgets.
  • Solid communication, interpersonal and collaboration skills to effectively develop relationships with staff, clients and various levels of leadership.
  • Strong leadership and time management skills.

 

Job Responsibilities

  • Contract Administration: Procure technical, IT related, Professional Services and Technology Contracts with a focus on compliance with contract terms and conditions and corporate standard practices, policies, and procedures.
  • Development of specifications, bids, procurement documents, contract documents, and requests for proposals.
  • Prepare ARIBA shopping carts, Contract Change Orders, CWA’s and other SAP documents.
  • Create and route contracts in EDRS and assist management with the Spend Governance Committee process.
  • Verify insurance; receive and review contract invoices and coordinate authorization for payment; and maintain project files.
  • Ensures contracting activities are in accordance with Master Service Agreement (MSA) provisions.
  • Provide insights to Sourcing and be prepared to assist with negotiation of pricing and terms.
  • Audit the Vendor spend internally and externally to assure accuracy.
  • Prepare Contract Documents: Transmit and track contract documents to suppliers and PG&E management.
  • Handle document routing in accordance with delegation of authority, and track document routing to ensure timely processing of documents.
  • Maintain project and vendor files. Review Contractor’s monthly schedule of activities and verify progress. 
  • Billing Compliance: Audit invoices to ensure billing amounts are consistent with negotiated terms and conditions of the contract.
  • Resolve contract-related issues concerning vendor invoicing. Monitor invoice charges by line item work tasks to ensure correct assignment.
  • Monitor accruals and assist analysts in preparation of monthly reporting and forecasting.
  • Develop new/alternate vendors and procurement sources of supply and assess vendor capabilities. Manage vendor relationships to continually improve quality, service and cost.
  • Solves moderate to complex problems and takes a new perspective on existing solutions. Ability to think outside the box.  
  • Develops procurement and contract documents. Ensure vendor activities are in compliance with PG&E, industry standards and practices.
  • Conduct negotiations with contractor and service providers to obtain favorable commercial terms and mitigate risk
  • Understands how to navigate and run reports in the financial system (SAP)
  • Basic Background in Accounting, Financial Analysis, Contract Management, Budget Management,
  • Handle on-going issues and Contract change management
  • Oversee and manage timely completion of Contracts, MSA’s, CWA’s, and Purchase Orders (manage to SLA’s)
  • Competency in building partnerships and working collaboratively with others to meet shared objectives
  • Represent PG&E with counterparties, vendors and other external entities.
     

 

 

 

 

 

 

 

 

Our Mission

To safely and reliably deliver affordable and clean energy to our customers and communities every single day, while building the energy network of tomorrow.

Our Vision

With a sustainable energy future as our North Star, we will meet the challenge of climage change while providing affordable energy for all customers.

Our Culture

We put safety first.
We are accountable. We act with integrity, transparency and humility.
We are here to serve our customers.
We embrace change, innovation and continuous improvement.
We value diversity and inclusion. We speak up, listen up and follow up.
We succeed through collaboration and partnership. We are one team.

Company
Pacific Gas and Electric Company (PG&E), a subsidiary of PG&E Corporation (NYSE:PCG), is one of the largest combined natural gas and electric companies in the United States. Based in San Francisco, our 24,000 employees deliver safe, reliable, affordable and clean energy to nearly 16 million people throughout our Northern and Central California service area, stretching from Eureka to Bakersfield and from the Pacific Ocean to the Sierra Nevada.

More About Our Company

EEO
Pacific Gas and Electric Company is an Affirmative Action and Equal Employment Opportunity employer that actively pursues and hires a diverse workforce. All qualified applicants will receive consideration for employment without regard to race, color, national origin, ancestry, sex, age, religion, physical or mental disability status, medical condition, protected veteran status, marital status, pregnancy, sexual orientation, gender, gender identity, gender expression, genetic information or any other factor that is not related to the job.

Employee Privacy Notice                                                                                                                                                                                                                                      The California Consumer Privacy Act (CCPA) goes into effect on January 1, 2020. CCPA grants new and far-reaching privacy rights to all California residents. The law also entitles  job applicants, employees and non-employee workers to be notified of what personal information PG&E collects and for what purpose. The Employee Privacy Notice can be accessed through the following link: Employee Privacy Notice


Nearest Major Market: San Francisco
Nearest Secondary Market: Oakland