Supervisor, Contract Administration Gas

Requisition ID # 169441 

Job Category: Legal 

Job Level: Supervisor

Business Unit: Engineering, Planning & Strategy

Work Type: Hybrid

Job Location: Oakland

Department Overview

The Contract Financials Coordinator team, within Contract Administration, is accountable for the administration and cost booking for construction and support contracts throughout Gas Construction. The team is responsible for ensuring contract costs are booked accurately and timely; accrual booking; invoice processing and validation; contract terms compliance; and paying our vendors within terms. Gas Contract Administration supports/manages more than 1,000 contracts on a yearly basis with a volume of over $1.1 billion.

Position Summary

The Contract Administration supervisor will lead a team of contract financials coordinators that support Gas Construction in managing contracts and their costs. This includes significant attention to engineering, construction and operations contracts for Gas Construction. The supervisor is responsible for contract administration; releasing notices to proceed, ensuring contract costs are booked accurately and timely; contract terms compliance; and metrics reporting.   

They will work closely with Gas Construction Functional Area partners in addition to other departments including Sourcing and Business Finance. The supervisor also will be responsible for driving improvements in processes and procedures and contract performance.

This position is hybrid, working from your remote office and Oakland based on business need.
 

PG&E is providing the full salary/pay range for this position. The actual amount paid to an individual will be based on multiple factors, including, but not limited to, internal equity, specific skills, education, licenses or certifications, experience, market value, and geographic location. The range to reasonably expect will be around the minimum and the midpoint <$109,000 - $142,000>. The final decision will be made on a case-by-case basis related to the factors above. This job is also eligible to participate in PG&E’s discretionary incentive compensation programs.

Bay Area Min: $109,000

Bay Area Mid: $ 142,000

Bay Area Max: $175,000

Job Responsibilities

•    Oversees the Contract Financial Coordination team to provide services to internal customers and suppliers.
•    Oversee contract cost recording, monitoring, and reporting practices for compliance with applicable standards including SOX, US GAAP, including QC Process at month, quarter, and year end.
•    Partners with Sourcing, PCA, Functional Area and others to ensure contact and record keeping compliance. Partners with Sourcing in conducting audits, invoicing, investigating dollar discrepancies, and recouped costs responsibilities.
•    Develops and tracks the reporting mechanism and goal tracking for Contract Financial Coordinator functions.
•    Ensures staff understand and adhere to compliance requirements and workflow process improvements. Monitors staff workload and assists staff in work prioritization.
•    Supervises staff to accomplish results through recruitment and selection, training and development, performance management, and rewards and recognition.
•    Regularly identifies process improvements to systems and workflow.
•    Contributes to group financial performance by monitoring budget and system performance, controlling costs, and reviewing and approving expenses.
•    May oversee performance metrics, reporting and the performance analyst.
•    This position may require some travel.
•    May be required to work extended hours.
 

Qualifications

Minimum:

• High School diploma or GED
• 5 year of related experience

Desired:

• Prior supervisory experience
• Experience in financial data measurement, reporting and analysis
• Knowledge of contract administration tools, techniques and procedures including invoice matching, goods receipts, accruals, journal entries, change orders, etc.
• Proficiency in the Microsoft suite of products (Outlook, Teams, Excel, PowerPoint, etc.)