Senior Manager, Contract Operations

Requisition ID # 166704 

Job Category: Legal 

Job Level: Senior Manager

Business Unit: Engineering, Planning & Strategy

Work Type: Hybrid

Job Location: Oakland

Department Overview 

The Procurement organization is the functional lead for the procurement of materials and services at Pacific Gas and Electric Company. The department collaborates with internal clients and suppliers managing more than $12 billion of annual company spend to develop mutually beneficial total value solutions for goods and services. The department provides the following services to internal clients: procurement of goods and services, strategic sourcing and cost savings, category management, supplier relationship management, execution and outreach, compliance management, ongoing procurement field support and management of the source to pay cycle. 

Position Summary

The Senior Manager provides tactical sourcing direction and leadership for a portfolio spend category of multiple portfolios with a value of $5 billion or greater.  This role develops strategies and plans to reduce purchase cost and drive greatest total cost of ownership while ensuring service excellence. Additionally, this position oversees the governance of the contract approval process from contract creation through contract award. This role partners with Sourcing Operations, Contract Administration, Strategic Sourcing, and other key stakeholders to develop contracting strategies, prepare contract packages which includes defining scopes of work, execute tactical sourcing (quick bids) and create and submit Purchase Requisitions on behalf of the company. The Senior Manager ensures outsourced projects are executed safely, on time, in compliance with company policies, and within budget, scope, and quality expectations - driving operational excellence and enabling successful delivery across the organization.

This position is hybrid, working from your remote office and your assigned work headquarters.

PG&E is providing the salary range that can reasonably be expected for this position at the time of the job posting. This salary range is specific to the locality of the job. The actual salary paid to an individual will be based on multiple factors, including, but not limited to, internal equity, specific skills, education, licenses or certifications, experience, market value, and geographic location. The decision will be made on a case-by-case basis related to these factors.​ This job is also eligible to participate in PG&E’s discretionary incentive compensation programs.  

Pay Range display:

Bay Area – $147,000 to $218,900

Reporting Relationship

The Senior Manager, Contract Operations will report to the Sr. Director, Procurement Operations.

Job Responsibilities

• Aligns and supports category plans developed by Strategic Sourcing to generate cost savings, deliver service excellence, optimize diversity spending and total cost of ownership for multiple Portfolios across multiple lines of business.
• Ensures the overall governance of the contract approval process from contract creation through contract award.
• Oversees contract spend across multiple spend categories in multiple organizations.
• Collaborates with Procurement Excellence department to develop the most effective metrics to track, report on and improve overall department performance. Prepares and delivers regular presentations regarding contractor performance, overall expense actuals vs. budget, etc.
• Ensures the team partners with stakeholders (Law, Risk, Cyber, Business) to identify, determine scope, oversees the contract development, writing, bid process, proposal evaluation and selection. Partners with Strategic Sourcing in reviewing pre-qualified contractors and contract negotiation. Utilizes cost/quality comparative data to assign contract work to most competitive workgroup.
• Ensures ongoing relationship management and collection and analysis of contractor performance data. Aligns with the Contractor Safety Program to support safety performance incentives and tracking of required safety action plans for each Contractor.
• Manages contract administration including change order review and processing, invoicing, reporting, auditing and ensuring proper internal controls and processes are in place.
• Ensures work performed by contractors meets construction standards and all processes, invoices and documentation are within compliance requirements.
• Leads development and execution of negotiation strategies.
• Manages continuous improvement-based relationships that deliver mutually beneficial results for PG&E and its suppliers.
• Promotes a safety culture throughout department and ensures employees adhere to all company and regulatory safety practices and policies. Ensures incidents and near misses are thoroughly investigated and reported in a timely manner.
• Participates as lead a member of the Incident Command structure during times of significant events, such as storms, earth quakes, etc.
• Manages staff to accomplish results through effective recruitment and selection, training and development, performance management, and rewards and recognition

Background Qualifications

Minimum

• Bachelor's Degree in Management, Construction Management or other related field.
• 10 years of total related experience.
• Experience managing capital, O&M, and labor budgets

Desired

• MBA or equivalent advanced degree
• Contract writing experience
• Experience in leading large teams
• Six Sigma, CPSM or other Supply Chain related certification
• 2-3 years of supervisor experience
• Knowledge of General Order 165/95/128 processes and procedures and electric standards.
• Knowledge of electric distribution maintenance and construction methods, techniques, practices, business processes, standards.
• Financial and business acumen, including strong knowledge of contract administration and construction management.
• General knowledge of bargaining unit contracts.
• Strong analytical and strategic decision making skills
• Strong communication and presentation skills with various levels of contacts.
• Leadership, mentoring and coaching skills.
• Project management; ability to direct the preparation of schedules, records, and reports of work progress, future projects, and evaluate completed tasks.
• Change management skills.
• Ability to lead cross-functional teams; demonstrating leadership and management skills
• Ability to identify and resolve problems in challenging environment