Accounts Payable Systems & Support Analyst

Requisition ID # 159156 

Job Category: Information Technology 

Job Level: Individual Contributor

Business Unit: Finance

Work Type: Hybrid

Job Location: Oakland

Department Overview

Accounts Payable (AP) is a centralized group within the CFO Finance organization that is responsible for paying vendors for goods and services and employees for expense reimbursements. PG&E’s Accounts Payable department has been recognized by independent auditors as a best-in-class operation for its high levels of automation, low costs, and extremely low error rates.

Accounts Payable has three sections and each section is headed by a supervisor. The sections are Accounts Payable Systems & Support, Accounts Payable Payments & Accounting, and Accounts Payable Controls & Records Management.

The Accounts Payable Payments & Accounting section is responsible for managing PG&E’s invoice payments as well as various analysis, accounting, monitoring, auditing, and reporting. This group also provides internal and external client support to resolve invoicing, invoice validation workflow, and various payment related inquiries.

Position Summary

Manages Invoice Systems support including Invoice Validation Workflow (IVW), Kofax Non-PO application, and PG&E’s Taulia e-invoice solution inquiries. Provides analytical and technical support to facilitate timely PO and Non-PO invoice payments of goods and services. Audits Non-PO payments to ensure compliance with Company’s Invoice Payment Standard policy. Performs accounting analysis, SOX, audit report, and reporting. Performs AP SharePoint Administration functions. Develops desk procedures and job aides, as necessary.

This position is hybrid, working from your remote office and Oakland, CA approximately 1 - 3 times per week, or more, based on business needs.

PG&E is providing the hourly rate range that the company in good faith believes it might pay for this position at the time of the job posting. This compensation range is specific to the locality of the job. The actual hourly rate paid to an individual will be based on multiple factors, including, but not limited to, specific skills, education, licenses or certifications, experience, market value, geographic location, and internal equity. Although we estimate the successful candidate hired into this role will be placed between the entry point and the middle of the range, the decision will be made on a case-by-case basis related to these factors.​ This job is also eligible to participate in PG&E’s discretionary incentive compensation programs.

The hourly rate for this position ranges from $36.05 to $54.32.

Job Responsibilities

Invoice Systems Support (60%)

• Provides analytical and technical support to facilitate timely PO and Non-PO invoice payments of goods and services.
• Manages the resolution of invoice validation workflow and PG&E’s Taulia e-invoice solution inquiries.
• Audits selected Non-PO invoice payments to ensure the transactions comply with the Company’s Invoice Payment Standard policy.
• Resolves Positive Pay actions and inquiries.
• Performs check, ACH, and invoice payment cancellations and reversals as needed.
• Validates and audits the daily potential duplicate report reviews to ensure completion.
• Establishes and maintains productive working relationships with internal and external clients.

Accounting Analysis, audits, SOX, and Reporting (30%)

• Provides regulatory audit support.
• Analyzes AP accounting transactions and reconciles various AP general ledger (GL) liability accounts.
• Ensures ADP documentation and risk assessment on the accounts are current and relevant.
• Prepares journal entries and monthly variance analysis.
• Provides technical analysis and support on internal and external audits.
• Reviews and responds to supplier statement audits.
• Resolves cash receipt posting inquiries and variances.
• Analyzes and prepares various monthly performance metrics reports.
• Performs SOX testing and analysis.

Others (10%)

• Develops and updates AP desk procedures, policies, and AP SharePoint information.
• May assist with projects and initiatives.
• Other duties as assigned.

Qualifications

Minimum:

• Bachelor's Degree or equivalent experience
• Experience in accounts payable, job-related, 3 years

Desired:

• 5 years of relevant Accounts Payable business and related systems experience
• Experience in auditing
• Experience in analysis
• Experience with SOX-Sarbanes Oxley 404