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Contract Administrator - Flexible Location

Concord, CA, US, 94520

Requisition ID # 18332 

Job Category : Legal 

Job Level : Individual Contributor

Business Unit: Electric Operations

Job Location : Auburn; Concord; Fresno; Sacramento; San Francisco; San Ramon; West Sacramento

 

 

 

Company

 

Based in San Francisco, Pacific Gas and Electric Company, a subsidiary of PG&E Corporation (NYSE:PCG), is one of the largest combined natural gas and electric utilities in the United States. And we deliver some of the nation's cleanest energy to our customers in Northern and Central California. For PG&E, Together, Building a Better California is not just a slogan. It's the very core of our mission and the scale by which we measure our success. We know that the nearly 16 million people who do business with our company count on our more than 24,000 employees for far more than the delivery of utility services. They, along with every citizen of the state we call home, also expect PG&E to help improve their quality of life, the economic vitality of their communities, and the prospect for a better future fueled by clean, safe, reliable and affordable energy.

 

Pacific Gas and Electric Company is an Affirmative Action and Equal Employment Opportunity employer that actively pursues and hires a diverse workforce. All qualified applicants will receive consideration for employment without regard to race, color, national origin, ancestry, sex, age, religion, physical or mental disability status, medical condition, protected veteran status, marital status, pregnancy, sexual orientation, gender, gender identity, gender expression, genetic information or any other factor that is not related to the job.

 

Department Overview

 

The men and women of Electric Operations ensure the delivery of safe and reliable electric service to our customers. Electric Operations is responsible for every aspect of PG&E's electric distribution and transmission operations, including planning, engineering, maintenance and construction, asset management, business planning, restoration and emergency response.

 

Position Summary

 

Develops specifications and contract documents for the performance of technical and construction services. Bids, evaluates, negotiates, and prepares contract documents for the acquisition of goods or services in accordance with procurement policies and standard practices. Manages the contracts and ensures contract compliance.

 

Job Responsibilities

 

  • Billing Compliance: Audits contract invoices to ensure billing amounts are consistent with terms and conditions of the contract. Resolves contract-related issues concerning invoicing and goods receipt posting. Monitors invoice charges by line item in Ariba to ensure correct assignment. Monitors accruals and assist Contract Field Operation Supervisor in preparation of monthly reporting. Works with Project Managers, Field Engineers, Contract Field Operation Supervisor, and Contractors to ensure all parties adhere to contract requirements and specifications. Oversees clerical staff in goods receipt posting. Manage contractor relationships to continually improve contractor invoicing.
  • Change Orders Management: Assists in the review and validation of Change Order Requests from contractors. Track and report Change Order metrics to Contract Field Operations and Project Management.
  • Contract Administration: Develops contract documents for technical and construction services with a focus on compliance with contract terms and conditions and corporate contract standard practices, policies, and procedures. Prepares Ariba shopping carts for CWA and Contract Change Order CWA and works closely with Sourcing Specialist in contract execution. Receives and reviews contract invoices and coordinates authorization for payment. Maintains and updates Contract Checkbook and Change Order Tracker for responsible region to ensure budget compliance. Assists Contract Field Operation Supervisors and Field Engineers in forecasting and tracking of contract savings.
  • Contract Closeout: Working with Contract Field Operation Supervisors and Field Engineers and Sourcing to verify contractual obligations have been successfully met and payment of the final invoice has been issued prior to closing the contract in Ariba.

 

Qualifications

 

Minimum:

 

  • High School or GED-General Educational Development-GED Diploma
  • Experience in construction, 2 years
  • Experience in contract administration

 

Desired:

 

  • Bachelors Degree in Construction or job-related discipline or equivalent experience
  • Strong time management skills
  • Strong communication skills

 

Our Mission

To safely and reliably deliver affordable and clean energy to our customers and communities every single day, while building the energy network of tomorrow.

Our Vision

With a sustainable energy future as our North Star, we will meet the challenge of climage change while providing affordable energy for all customers.

Our Culture

We put safety first.
We are accountable. We act with integrity, transparency and humility.
We are here to serve our customers.
We embrace change, innovation and continuous improvement.
We value diversity and inclusion. We speak up, listen up and follow up.
We succeed through collaboration and partnership. We are one team.

Company
Based in San Francisco, Pacific Gas and Electric Company, a subsidiary of PG&E Corporation (NYSE:PCG), is one of the largest combined natural gas and electric utilities in the United States. And we deliver some of the nation’s cleanest energy to our customers in Northern and Central California. For PG&E, “Together, Building a Better California” is not just a slogan. It’s the very core of our mission and the scale by which we measure our success. We know that the nearly 16 million people who do business with our company count on our more than 24,000 employees for far more than the delivery of utility services. They, along with every citizen of the state we call home, also expect PG&E to help improve their quality of life, the economic vitality of their communities, and the prospect for a better future fueled by clean, safe, reliable and affordable energy. 

EEO
Pacific Gas and Electric Company is an Affirmative Action and Equal Employment Opportunity employer that actively pursues and hires a diverse workforce. All qualified applicants will receive consideration for employment without regard to race, color, national origin, ancestry, sex, age, religion, physical or mental disability status, medical condition, protected veteran status, marital status, pregnancy, sexual orientation, gender, gender identity, gender expression, genetic information or any other factor that is not related to the job.


Nearest Major Market: San Francisco
Nearest Secondary Market: Oakland